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Otalio Activity Planner
Orchestrating Every Onboard Moment with Ease

The Otalio Activity Planner centralizes the scheduling, management, and coordination of all onboard activities. It empowers crew to plan seamlessly, avoid conflicts, and deliver an unforgettable guest experience through automation, real-time synchronization, and intelligent workflows

Centralized Planning Hub

The Activity Planner provides one unified calendar where all activities—from entertainment shows to safety drills—are created, scheduled, and monitored. This ensures that every department works with a single source of truth, eliminating overlaps and miscommunication.

Conflict-Free Scheduling

Automated conflict detection prevents overlapping bookings. For example, if a guest books a spa session during a dinner reservation, the system alerts the crew immediately. This proactive management enhances guest satisfaction by ensuring a smooth experience without interruptions.

Integrated Guest & Group Management

The Activity Planner directly connects with guest and group profiles. Activities such as excursions, training, or special events are linked to reservations, loyalty tiers, and classifications. This allows crew to personalize schedules and tailor experiences for individuals or groups

Disembarkation & Safety Coordination

The planner integrates with gangway and safety modules, allowing scheduling of drills, trainings, and disembarkation groups. Guests are automatically grouped (e.g., color-coded luggage tags) and assigned times and meeting points, ensuring safe and efficient movement

Cross-Department Synchronization

Activities flow seamlessly across modules like Dining, Spa, Excursions, and Events. When a new activity is scheduled, it updates guest itineraries automatically, so both crew and guests always have access to the most accurate information

Shoreside & Shipwide Synchronization

Through real-time ship-to-shore data synchronization, shoreside operations can monitor and adjust activities across the entire fleet. This ensures global consistency while still allowing local customization onboard

Enhanced Reporting & Oversight

Supervisors and managers can generate detailed reports on activity participation, attendance, and resource usage. These insights support better decision-making, staffing optimization, and continuous improvement of guest services

The Otalio Activity Planner is much more than a scheduling tool—it’s the operational heartbeat of the cruise experience. By combining automation, conflict detection, guest personalization, and real-time synchronization, it enables cruise lines to deliver seamless operations and memorable guest journeys. Whether managing a safety drill, a gala dinner, or a private excursion, the Activity Planner ensures every detail is coordinated, every guest is considered, and every moment counts.

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Otalio GmbH

Mattentwiete 6

20457 Hamburg, Germany

V2.250927

Imprint